Nowadays virtual data room is considered the most reliable and well-protected software solution for organizing business collaboration. The software uses several types of data protection. Digital watermarks are important primarily because of their ability to identify the owner of a digital document. So, how does it work?
What are the virtual data room security measures?
Today, data is accessible and transferable more easily than ever before, and much of that data has varying levels of privacy. Some data is sensitive simply because it is data intended for use within an organization and is not intended for the general public. Some data is sensitive due to corporate requirements, government laws, and international regulations. Often the value of data depends on its remaining confidentiality concerning intellectual property and competition.
The best solution to prevent data leakage, provide a secure business collaborative workspace as well as implement automated corporate procedures is using a virtual data room. Through the use of a data room system, you can centrally manage access to customer and business data and ensure their safety.
Today, the explosive increase in data volume became possible due to the emergence of a new electronic communication environment, as well as such a technical phenomenon as an electronic document. Various methods are used to protect the rights of electronic document owners in the data room. Virtual data room provides strong security measures including:
- two-factor authentication,
- audit logs,
- access data control,
- digital watermarking.
Following datarooms.fr, the digital watermark is just one of many innovative security features that the data room offers to protect documents in view-only mode against unauthorized disclosure or duplication
Watermarks overlay for user identification
Technologies that do not rely on encryption of content, but use various inclusions in a document to uniquely identify it when checking for the legality of use include “watermarking”. Such technologies are used in cases where user convenience is a top priority.
Watermark technology is based on the creation of a unique copy of a licensed electronic document that contains additional, both visible and invisible, information about the licensee. Visible information may contain a reminder of the prohibition of free distribution of the digital publication or the rules for using the document. Watermark technology is based on obfuscation. Invisible information can be generated by a variety of methods that make it difficult to remove it from a document in such a way that an attacker cannot know if all the watermarks have been removed from the document. The complexity of creating watermarks is that when they are created, the text content of the document cannot be affected.
Watermarking methods use spaces between characters in a line, between lines as non-printable characters added to a text, additional codes embedded in illustrations, etc. Dynamic and personalized watermarks on the document – on the screen and the printout – indicate which person which documents viewed at what time or has printed out.
Types of the data room watermark
There are two classes of digital watermarks used in the data room:
- visible. A visible watermark is best used for data that does not degrade visually when digitally signed. The advantage of such watermarks is that the data is protected by copyright and its full use becomes impossible without removing the digital watermark.
- invisible. An invisible watermark is used when the appearance of the data should not be changed. The advantage of this type of watermark is that it cannot be easily detected, so potential intruders can use the data without being aware that it contains the owner’s mark.